Ch 3 Digital documentation
Multiple Choice Questions
1.Which of following is not a component of the Office Suite?
(a)Writer (b)Impress (c)Internet Explorer (d)Base
Answer – option c
2.The most widely used word processing software in late 1970s was_____________________.
(a)Word Perfect b)Word (c)Word Star (d)Writer
Answer – option c
3.We can change the mistakes noticed in which of the following?
(a)Electronic typewriter (b)Word processor software c)Simple typewriter (d)Both (a) and (b)
Answer – option d
4.Header and Footer is available in which of the following menus?
(a) File Menu (b) Insert Menu (c) View Menu (d) Edit Menu
Answer - option b
5.To hide or view ruler we should go to which of the following menus?
(a) Tools Menu (b) Insert Menu (c) View Menu (d) Edit Menu
Answer – option c
6.To check the grammar we should go to which of the following menus?
(a) Tools Menu (b) Insert Menu (c) View Menu (d) Edit Menu
Answer a
7.To replace a word Bombay with Mumbai, we should go to which of the following menus?
(a) Tools Menu (b) Edit Menu (c) View Menu (d) Language Menu
Answer - option b
8.To close an opened document, we should to go to which of the following menus?
(a) File Menu (b) Insert Menu (c) View Menu (d) Edit Menu
Answer – option a
9.Which of the following is the default extension of the writer file?
(a) .obt (b) .doc (c) .odt (d) .docx
Answer - option c
10.Which of the following technique selects a sentence in Writer?
(a) Single click (Pressing left button of mouse)
(b) Double Click (c) Triple Click (d) None of the above
Answer - option c
11.Which of the following is a shortcut key to Redo any operation?
(a) CTRL + R (b) CTRL + Y (c) CTRL + X (d) CTRL + Z
Answer – option c
12.To find a word in a document we can use which of the following function key?
(a) F5 key (b) F8 key (c) Fl key (d) None of the above
Answer - option d
13.Spellings are corrected automatically in Writer because of which of the following features?
(a) Auto Text (b) Auto Correct (c) Auto Complete (d) All of the above
Answer - option a
14.The default table size is________________________.
(a) 1 column, 1 row (b) 2 columns, 1 row (c)2 columns, 2 rows (d) 1 column, 2 row
Answer – option a
15.What is the shape of the mouse pointer when drawing a table?
(a) Pencil (b) White pointing arrow (c) Black pointing arrow (d) Black plus
Answer – option b
16.Which shortcut key is used for automatic spell checking?
(a) SHIFT + INSERT (b) SHIFT + F7 (c) CTRL + INSERT (d) TAB + INSERT
Answer – option b
17.Which shortcut key is used to insert table?
(a) CTRL + F12 (b) ALT + DELETE (c) CTRL + DELETE (d) TAB + DELETE
Answer – option a
18.Which of the following is not valid type of data source in mail merge?
(a) Spreadshet (b) Text files (c) MySQL (d) CSV file
Answer – option c
19.The default orientation of a page in Writer is_____________.
(a) portrait (b) landscape (c) book (d) None of the above
Answer – option a
20.Which of the following does not come under page formatting?
(a) Setting margins (b) Find and replace (c) Setting header and footer (d) Page orientation
Answer – option b
21.Saving an existing document with some other name using the Save As option______________________.
(a) replaces the current document (b) leaves the current document intact (c) is not possible (d) closes the document
Answer – option b
22.Keyboard shortcut to italicise the selected text is
(a) Ctrl + U (b) Shift + U (c) Ctrl + I (d) Shift + I
Answer – option c
23.Which option should be used to type H2O, to get 2 at its proper place?
(a) Bold (b) Superscript (c) Underline (d) Subscript
Answer – option d
24.What option should be used to to change the word ‘Books’ to the word ‘Copies’ in a document?
(a) Find (b) Find and Replace (c) Spell check (d) Spelling and grammar check
Answer – option b
25.What is the option to print the document so that the height of the page is less than its width?
(a) Landscape (b) Portrait (c) Indent (d) Tab setting
Answer – option a
Fill in the blanks
1.The submenu item with three dots ‘...’ just after the submenu name, denote that it will open the _dialog box _
2.The submenu item with right hand side arrows ‘►’, means, clicking on it will open _ another submenu_
3.Formatting Tool Bar contains various options for _formating a document _
4.By pressing the Home key you jump to the _ beginning of the line _and by pressing the End key you jump to _the end of a line _.
5.After using the undo command, to go back again to the previous position the, _redo_ option or command is used.
6.Double click is used to select the _word_.
7.Headers appear at the _top_ and footers appear at the _bottom_ of every page.
8.In the _landascape _ page orientation the height of the page is less than its width.
9.The _print preview _ option is used to see how the document will look like when it will be printed.
10.In mail merge the file holding the mailing addresses is called as _data source _.
State whether the following statements are True or False
1.To open word processor ‘Window’ menu option is selected. True
2.Current file name is shown in Status Bar. false
3.Open icon for opening a file is part of Standard Tool Bar. false
4.Format Menu contains the options that apply to the whole document. True
5.It is possible to open a MS-Word file in Libre Office-Writer. True
6.We cannot open Libre Office-Writer file in MS-Word. True
7.Writer does not permit to copy a selected text in to another document. False
8.It is possible to copy a selected text without using Menu options and keyboard options. true
9.To open the 'Find & Replace' dialog box, we have to go to Format menu. False
10.We can find all the cities included in a document using 'Find and Replace' feature of Writer. True
11.While typing if an incorrect spelling is detected a red line is marked under it. After correcting it, the red line is converted into green line. True
12.The text written in Header and Footer is printed on each page of the document. True
13.The page number appears with gray background and is printed with background.true
14.Writer creates a table as wide as the page area. True
15.A new column is created in table by pressing tab key. True
16.Mail merge is used to prepare multiple copies of the same document. false
17.The Form Letter contains the variable information in mail merge. True
18.The portrait and landscape orientations are set in Paper option under properties. True
19.In Print Range by default current page is selected for printing. True
20.By default the page size is A4 . true
Short answer questions (50 words)
Ques 1 – In a document all the occurrences of word “this” have to be changed to “these”. Which option is suitable for this and what is the shortcut command used for it?
Ans For this click on the edit tab on Find And Replace option . The shortcut command used for it is Ctrl +H.
Ques 2- Which two documents are essential for mail merge?
Ans 1. The common content that is the main document or form letter.
2. Data source that holds the mailing address list in form of rows and column .
Ques 3- Explain the concept of Word Processing.
Ans word processor is the computer software that not only provide the basic ability to enter and modify test but also provide efficient text manipulation function that can be used for documentation .
Word processing is the use of computer software to enter , modify , edit ,retrieve and print the document . The document can be letter , notice ,report , business correspondence etc.
Ques 4 -List the various software available for word processing.
Ans the component of libre office writer are:-
1. Writer for word processing – it permit user to write and edit his work in document .
2. Calc for spreadsheet preparation- it permit the user to store data in tabular form .
3. Impress for presentation – it permit the user to store and display the data in slideshow.
4. Base for database management – it permits the user to store the data using the modelling technique .
5. Draw for drawing and other .
Ques 5 -What are the various methods for selecting the text in a document? Give the steps to select a paragraph
Ans to select the text in document (writer) , swipe the mouse cursor over text. There are several selection tricks to speed up the selection process as below :-
To select a letter or letters Drag the Mouse across the letter(s)
To select a single word at a time Position the mouse pointer anywhere on that word and double click.
To select a complete sentence at a time Position the mouse pointer anywhere in the sentence and triple click. (Triple click means to quickly click the left mouse button three times.)
To select a complete paragraph at a time Position the mouse pointer anywhere in the paragraph and quadruple click (Quadruple click means to quickly click the left mouse button four times.)
A document Press Ctrl + A on the key board. Drag the mouse pointer till you see a right arrow which is white. Then click it thrice.
Ques 6- What is the importance of password in the document? How will you protect the document using passwordin Writer?
Ans The password is very important in document for proper authorization .We can protect the document by using the password by providing security . By this only authorized user can get acces to document mainting security and privacy .
To save document using password in writer :-
Step 1 – select file→ Save.
Step 2 select location where you want to save file.
Step 3 type a suitable name for the document .
Step 4 now to save document with password , put a check on “save with password” option .
Step 5 type the password in set password dialog box.
Step 6 type the password in second box for confirmation . Now, click on “OK” button .
Ques 7 - What are the special characters? How can you insert them in a document?
Ans non alphabetic and non numeric character such as @,# , $,% etc . These don’t appear on standard keyboard ; but once inserted ,they look same as the keyboard character .
To insert them in a document following are the steps :-
Step 1 click on the insert tab.
Step 2 click on special character option.
Step 3 a dialog box will appear from their we can select the desired character and click on inser ,
Ques 8 - How will you count the total words of a document?
Ans we can see the total words from :-
1. Tool bar → word count
2. Status bar → word count
Ques 9 - What is mail merge ?
Ans Mail merge is very important feature of word processor . It is used to create a series of same document with multiple addresses . Mailmerge is the process os merging the main document (letter or certificates ) with the mailing address of various person . The main document is merged with the mmailing address of various person . The main document is merged with the mailing address , hence the name mail merge.
